Privacy Policy

Introduction

Your privacy is important to us. This Privacy Policy outlines how TopRecruiterHR collects, uses, stores, and shares your personal information when you use our service and website. This policy also informs you about your privacy rights and how the law protects you.

We use your personal data to provide and improve the service. By using the service, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with these terms, you should not use the service

We periodically update this policy to reflect new data and personal information privacy regulations.

Definitions

You: The individual accessing or using the service, or the company or other legal entity on behalf of which such individual is accessing or using the service.

Company: Refers to TopRecruiterHR, located at 6216 Baker Road, Suite 100, Minneapolis, MN 55346-1953. For the purposes of GDPR, the Company is the Data Controller.

Affiliate: An entity that controls, is controlled by or is under common control with a party.

Account: A unique account was created for you to access our service

Website: Refers to TopRecruiterHR, accessible from www.TopRecruiterHR.com.

Service: Refers to the website and associated services.

Country: Refers to the United States.

Service Provider: Any natural or legal person who processes data on behalf of the company.

Third-party Social Media Service: Any social network website through which a user can log in or create an account to use the service.

Social Media Fan Pages: Public profiles specifically created by the company on various social networks.

Personal Data: Any information that relates to an identified or identifiable individual.

Cookies: Small files placed on your device by a website, containing details of your browsing history.

Device: Any device that can access the service, such as a computer, cellphone, or digital tablet.

Usage Data: Data collected automatically, either generated by the use of the service or from the service infrastructure itself.

Data Controller: The company as the legal person which determines the purposes and means of the processing of personal data.

Processing: All activities relating to the use of personal data by an organization.

Do Not Track (DNT): A concept promoted by U.S. regulatory authorities for allowing internet users to control the tracking of their online activities.

Business: For the purpose of the CCPA, refers to the company as the legal entity that collects and determines the purposes and means of processing consumers' personal information.

Consumer: For the purpose of the CCPA, means a natural person who is a California resident.

Sale: For the purpose of the CCPA, means selling, renting, releasing, disclosing, disseminating, making available, transferring, or otherwise communicating a consumer's personal information to another business or third party for monetary or other valuable consideration.

Collecting and Using Your Personal Data

While using our service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:

- Email address - First name and last name - Phone number - Address, State, Province, City, ZIP/Postal code

Usage Data

Usage Data is collected automatically when using the service. This may include information such as your device's IP address, browser type, browser version, the pages of our service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers, and other diagnostic data. When you access the service by or through a mobile device, we may collect certain information automatically, including, but not limited to, the type of mobile device you use, your mobile device's unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile internet browser you use, unique device identifiers, and other diagnostic data. We may also collect information that your browser sends whenever you visit our service or when you access the service by or through a mobile device.

Tracking Technologies and Cookies

We use cookies and similar tracking technologies to track activity on our service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze our service. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some parts of our service. Cookies can be persistent or session cookies. Persistent cookies remain on your personal computer or mobile device when you go offline, while session cookies are deleted as soon as you close your web browser.

We use both session and persistent cookies for the purposes set out below:

Necessary / Essential Cookies

Type: Session Cookies

Administered by: Us

Purpose: These cookies are essential to provide you with services available through the website and to enable you to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these cookies, the services that you have asked for cannot be provided, and we only use these cookies to provide you with those services.

Cookies Policy / Notice Acceptance Cookies

Type: Persistent Cookies

Administered by: Us

Purpose: These cookies identify if users have accepted the use of cookies on the website.

Functionality Cookies

Type: Persistent Cookies

Administered by: Us

Purpose: These cookies allow us to remember choices you make when you use the website, such as remembering your login details or language preference. The purpose of these cookies is to provide you with a more personal experience and to avoid you having to re-enter your preferences every time you use the website.

Tracking and Performance Cookies

Type: Persistent Cookies

Administered by: Third Parties

Purpose: These cookies are used to track information about traffic to the website and how users use the website. The information gathered via these cookies may directly or indirectly identify you as an individual visitor. This is because the information collected is typically linked to a pseudonymous identifier associated with the device you use to access the website. We may also use these cookies to test new advertisements, pages, features, or new functionality of the website to see how our users react to them.

Targeting and Advertising Cookies

Type: Persistent Cookies

Administered by: Third Parties

Purpose: These cookies track your browsing habits to enable us to show advertising which is more likely to be of interest to you. These cookies use information about your browsing history to group you with other users who have similar interests. Based on that information, and with our permission, third-party advertisers can place cookies to enable them to show adverts that we think will be relevant to your interests while you are on third-party websites.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

- To provide and maintain our Service: Including monitoring the usage of our Service. - To manage Your Account: To manage your registration as a user of the Service and access its functionalities. - For the performance of a contract: Development and compliance with the purchase contract for products or services. - To contact You: Via email, calls, SMS, or mobile app notifications for updates or necessary communications. - To provide You with news and offers: About similar goods, services, and events unless opted out. - To manage Your requests: Attend and manage your requests.

Sharing Your Personal Data

We may share your personal information in the following situations:

- With Service Providers: For monitoring, advertising, payment processing, and communication purposes. - For Business Transfers: During mergers, sales, financing, or acquisitions. - With Affiliates: To offer certain products or services, ensuring affiliates honor this Privacy Policy. - With Business Partners: For promotions and services. - With Other Users: In public areas or through Third-Party Social Media Services.

Retention of Your Personal Data

The Company will retain your Personal Data only as long as necessary for the purposes outlined in this Privacy Policy, complying with legal obligations, resolving disputes, and enforcing agreements. Usage Data is generally retained for a shorter period unless used for security or functionality improvements.

Transfer of Your Personal Data

Your information, including Personal Data, may be transferred to computers located outside your state, province, country, or jurisdiction where data protection laws may differ. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer. The Company ensures adequate controls and security measures for the transfer of Personal Data.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition, or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law Enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).

Other Legal Requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

- Comply with a legal obligation - Protect and defend the rights or property of the Company - Prevent or investigate possible wrongdoing in connection with the Service - Protect the personal safety of Users of the Service or the public - Protect against legal liability

Security of Your Personal Data

SEMRush

Their Privacy Policy can be viewed at SEMRush Privacy Policy. TopRecruiterHR contains links to other websites. TopRecruiterHR is not responsible for the privacy practices or the content of these other websites. Customers and visitors will need to check the policy statements of these other websites. Customers and visitors who access a linked site may be disclosing their private information. It is the responsibility of the User to keep such information private and confidential.

Gmail Add-in Policy: Additional Limits on Use of Your Google User Data

If you provide our Service access to the following types of your Google data, the Service's use of that data will be subject to these additional restrictions.

TopRecruiterHR will only use access to read, write, modify, or control Gmail message bodies (including attachments), metadata, headers, and settings to provide a web email client that allows users to compose, send, read, and process emails and will not transfer this Gmail data to others unless doing so is necessary to provide and improve these features, comply with applicable law, or as part of a merger, acquisition, or sale of assets.

TopRecruiterHR will only use access to read, write, modify, or control Gmail message bodies (including attachments), metadata, headers, and settings to provide a web email client that allows users to compose, send, read, and process emails and will not transfer this Gmail data to others unless doing so is necessary to provide and improve these features, comply with applicable law, or as part of a merger, acquisition, or sale of assets.

You may integrate TopRecruiterHR Gmail Add-in with Gmail to read, update on your behalf, and process information while using Email Inbox to create Companies, Contacts, Job Orders, and Candidates easily in TopRecruiterHR.

TopRecruiterHR will not use this Gmail data for serving advertisements.

TopRecruiterHR will not allow humans to read this data unless we have your affirmative agreement for specific messages. Doing so is necessary for security purposes such as investigating abuse, to comply with applicable law, or for the Service's internal operations, and, even then, only when the data have been aggregated and anonymized.

TopRecruiterHR's use of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

Advertising

We may use Service providers to show advertisements to You to help support and maintain Our Service.

Google AdSense and DoubleClick Cookie

Google, as a third-party vendor, uses cookies to serve ads on our Service. Google's use of the DoubleClick cookie enables it and its partners to serve ads to our users based on their visit to our Service or other websites on the Internet. You may opt out of the use of the DoubleClick Cookie for interest-based advertising by visiting the Google Ads Settings web page.

Purchases and Downloads

If you wish to purchase or download any product or service made available through the Site, you may be asked to provide certain information relevant to your purchase or download including, without limitation, your contact information. Please see Our Privacy Policy on how we use Your personal information.

Termination

We may terminate or suspend access to our Site immediately, without prior notice or liability, for any reason whatsoever, including without limitation if you breach the Terms.

All provisions of the Terms, which by their nature, shall survive termination, including, without limitation, ownership provisions, warranty disclaimers, indemnity, and limitations of liability.

Changes

We reserve the right, at our sole discretion, to modify or replace these Terms at any time to reflect changes in the market, industry, our business, technology, etc. We will make every effort to inform you of any changes to our Terms of Use agreement on our website.

Email Marketing

We may use Your Personal Data to send newsletters, marketing, promotional materials, and other information of interest to You. You can opt out of these communications at any time by following the unsubscribe link or instructions provided in the emails or by contacting Us directly.

We may use third-party Email Marketing Service Providers to manage and send these emails to You.

Payments

We offer paid products and services within the Service and may use third-party services for payment processing. Your payment card details will not be stored or collected by us but are provided directly to our third-party payment processors, whose use of Your personal information is governed by their Privacy Policy. These payment processors adhere to PCI-DSS standards managed by the PCI Security Standards Council, which ensures the secure handling of payment information.

Behavioral Remarketing

We use remarketing services to advertise on third party websites to You after You have visited our Service. Cookies are used by us and our third-party vendors to inform, optimize, and serve ads based on Your past visits to our Service.

Twitter

Twitter remarketing service is provided by Twitter Inc. You can opt out of Twitter's interest-based ads by following their instructions here. More information on Twitter's privacy practices can be found here.

Facebook

Facebook remarketing service is provided by Facebook Inc. You can learn more about interest-based advertising from Facebook here. To opt out of Facebook's interest-based ads, follow these instructions. Facebook adheres to the Self-Regulatory Principles for Online Behavioral Advertising established by the Digital Advertising Alliance. You can also opt out through the Digital Advertising Alliance in the USA, in Canada, or in Europe. More information on Facebook's privacy practices can be found here.

GDPR Privacy

Legal Basis for Processing Personal Data under GDPR

We may process Personal Data under the following conditions:

Consent: You have given Your consent for processing Personal Data for one or more specific purposes.

Performance of a contract: Provision of Personal Data is necessary for the performance of an agreement with You and/or for any pre-contractual obligations thereof.

Legal obligations: Processing Personal Data is necessary for compliance with a legal obligation to which the Company is subject.

Vital interests: Processing Personal Data is necessary to protect Your vital interests or those of another natural person.

Public interests: Processing Personal Data is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Company.

Legitimate interests: Processing Personal Data is necessary for the purposes of the legitimate interests pursued by the Company.

In any case, the Company will help clarify the specific legal basis that applies to the processing, and whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

Your Rights under the GDPR

You have the following rights under this Privacy Policy and by law if You are within the EU:

Right to Access: You can access, update, or request the deletion of Your Personal Data.

Right to Correction: You can have any incomplete or inaccurate information corrected.

Right to Object: You can object to the processing of Your Personal Data under certain circumstances.

Right to Erasure: You can request the deletion of Your Personal Data when there is no valid reason for Us to continue processing it.

Right to Transfer: You can request the transfer of Your Personal Data to You or a third party in a structured, commonly used, machine-readable format.

Right to Withdraw Consent: You can withdraw Your consent for processing Your Personal Data at any time.

Exercising Your GDPR Data Protection Rights

You may exercise Your rights of access, rectification, cancellation, and opposition by contacting Us. We may ask You to verify Your identity before responding. If You are in the European Economic Area (EEA), you can also contact Your local data protection authority.

Facebook Fan Page

Data Controller for the Facebook Fan Page

The Company is the Data Controller of Your Personal Data collected while using the Service.

The Company and Facebook are Joint Controllers for data collected on the Facebook Fan Page. For more information, visit the Facebook Privacy Policy here.

Facebook Insights

We use the Facebook Insights function to obtain anonymized statistical data about Our users. Facebook places a Cookie on the device of users visiting Our Facebook Fan Page. For more information, visit Facebook's Data Policy here.

Your Rights under the CCPA

Under this Privacy Policy, and by law if You are a resident of California, You have the following rights:

Right to Notice: You must be properly notified about the categories of Personal Data being collected and its purposes.

Right to Access: You can request and obtain information about the disclosure of Your Personal Data collected in the past 12 months.

Right to Opt-Out: You can ask the Company not to sell Your Personal Data to third parties.

Right to Know: You can request details about the following:

Categories of Personal Data collected

Sources of collection

Business or commercial purpose for collecting or selling Personal Data

Categories of third parties with whom We share Personal Data

Specific pieces of Personal Data collected

Right to Deletion: You can request the deletion of Your Personal Data collected in the past 12 months.

Right to Non-Discrimination: You have the right not to be discriminated against for exercising any of Your Consumer rights, including:

Denying goods or services

Charging different prices or rates

Providing a different level or quality of goods or services

Exercising Your CCPA Data Protection Rights

To exercise any of Your rights under the CCPA, and if you are a California resident, You can email, call us, or visit our "Do Not Sell My Personal Information" section. The Company will provide the required information free of charge within 45 days of receiving Your verifiable request. The time period to provide the required information may be extended once by an additional 45 days when reasonably necessary and with prior notice.

Opting Out of Sale of Personal Information

Our Service does not respond to Do Not Track (DNT) signals. Set DNT preferences in your web browser to inform websites that you do not want to be tracked.

Cookie Consent notice banner

CCPA Opt-out notice banner

Do Not Sell My Personal Information notice banner

Do Not Sell My Personal Information link

Do Not Track Policy (CalOPPA)

Our Service does not respond to Do Not Track (DNT) signals. Set DNT preferences in your web browser to inform websites that you do not want to be tracked.

Your California Privacy Rights (Shine the Light Law)

Under California's Shine the Light law, California residents with an established business relationship with us can request information annually about sharing their Personal Data with third parties for direct marketing purposes. Contact us using the provided contact information.

California Privacy Rights for Minor Users

California residents under 18 who are registered users can request the removal of content they have publicly posted. To request removal, contact us with the email address associated with your account. Note that removal requests do not guarantee the complete removal of content.

CASL Compliance

TopRecruiterHR ensures compliance with Canadian Anti-spam Legislation (CASL) by obtaining consent before sending emails to Canadian Users and honoring unsubscribe requests immediately.

Links to Other Websites

Our Service may contain links to third-party websites. We advise you to review the Privacy Policy of every site you visit. We are not responsible for the content, privacy policies, or practices of third-party sites.

Changes to this Privacy Policy

We may update our Privacy Policy and will notify You of any changes by posting the new Privacy Policy on this page. We will inform You via email and/or a prominent notice on Our Service before the changes take effect. Changes to this Privacy Policy are effective when posted on this page.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

By email: info@TopRecruiterHR.com

By visiting our Contact Us page on our website